CLIMAX CYBRAAI Business Operations
Your AI Secretary

Run the work.
Skip the busywork.

Meetings, messages, tasks and follow-ups — coordinated from one secure workspace.

✓Turn meetings into actions
✓Keep clients and team in sync
✓Stay in control with approvals
Secure by design · Private workspaces · Audited actions

Welcome back

Sign in to continue to your AI Secretary.
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Enter your account email. If an eligible account exists, we’ll send a secure reset link.
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Create your account

Set up your company workspace and owner access in a few seconds.

Minimum 8 characters. Avoid common passwords like 12345678.
TEAM INVITATION

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Climax Cybra · Secure AI operations platform
Privacy Policy · Terms of Service
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SecretaryAI Secretary
Customers
Work
Team
Powered by Climax Cybra

Dashboard

Online

Good day

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Do now

Ranked by urgency
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Today's schedule

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Recent activity

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Secretary
Ready for your instructions · Your business
Checking voice availability…
Hello. Ask me about messages, email, tasks, your calendar, or anything that needs your attention.Secretary

Press the microphone to talk, or type below.

Try asking
Asks you first

Sending messages, changing the CRM and booking meetings wait for your approval.

My profile

How you appear to your team and in messages the secretary drafts for you.

Your team profile

Your services, skills, working hours and Telegram. The secretary uses them to send you the right work.

Sign-in and devices

Change your password, see where you are signed in, and sign out other devices.

Company profile

Your logo and name appear at the top of the menu for everyone in your company.

Logo

CC
PNG, JPG or WebP, square works best, up to 512 KB.

Name and contact details

Full white label

Your own app name, colours, favicon and web address, without "Powered by Climax Cybra". Available with the White-label add-on. Ask us under Plan and billing.

Set up your business

About 10 minutes. Everything is saved as you go, so you can stop and continue later.
Step 1 · Your company

Introduce your business

Your name and logo appear for everyone on your team. The time zone is used for every reminder, meeting and deadline the secretary sets.

?
PNG, JPG or WebP, up to 512 KB. Optional.
Step 2 · Services

What do you sell or deliver?

Add the services your customers buy. Each project is linked to one, so work is grouped the way your business runs. You can add standard steps for a service later.

Step 3 · Team

Who works with you?

Invite the people who will take on projects and tasks. Each person gets a secure link to join. Admins can change settings; members work on projects and tasks; viewers can only look.

Step 4 · Calendars and mailboxes

Connect your calendar and email

The secretary reads your schedule, books meetings and drafts replies. Nothing is sent without your approval.

Step 5 · Chat channels

Connect the chats your customers use

Messages from these channels arrive in Messages, and the secretary can help answer them.

Step 6 · Secretary

Switch on your AI secretary

Add your AI key and run the connection test. Then you can talk to the secretary by voice or chat.

All steps

You're ready

Services

The services your business offers. Link each project to a service, and its standard steps are created for you automatically.

Add a service

Your services

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Team

Who does what in your company. The secretary uses these profiles to send each request to the right person.

Invite a team member

They get a secure link to join. You can add their services, skills and hours now or after they join.

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Pending invitations

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Team member

About

Contact

Team bot

What they handle

Services
Tick the services this person works on. Mark one person as the main contact for a service, and new work for it goes to them first.

Availability

Working days

Notes for the secretary

Access

System checks

Ordered first-run setup and read-only production verification. Self-tests never send messages, email, calendar events, or CRM writes.

Activation steps

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Self-test results

No self-test run yet.

Activation diagnostics

No diagnostics loaded yet.

Provider handoff

No handoff loaded yet.

Ready for live test

Waiting for diagnostics.

Production certification

No certification loaded yet.

Plans & Pricing

Internal commercial controls. Technical limits/features are read-only and the internal plan is protected.
Prices are stored as integer cents. Activating a plan publishes its pricing to the customer plan catalog, but checkout remains unavailable until a billing provider adapter is live.
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Recent checkout attempts

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Billing reconciliation events

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Pricing revision history

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Launch Readiness

Live production gate score for the SaaS platform. Secrets are never shown.

Personal Secretary blockers

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Commercial SaaS blockers

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Required launch gates

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Optional integrations

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External actions remaining

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Google OAuth setup

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Production callbacks

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Platform Operations

Internal-owner view of SaaS runtime health and verified backups.

Issues

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Services

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Recent API failures

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Slow routes · 24h

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Recent backups

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Restore drills

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Operations commands

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Account & Billing

Plan limits, billing readiness, and active signed-in sessions.

Current subscription

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Plans

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Promotion code

Capacity add-ons

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Account security

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Active sessions

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Data portability

Download a JSON copy of customer-owned company data. Credentials, tokens, sessions, raw webhook payloads and platform operations data are excluded.

Company closure

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Request New Organization

Creates a separate subscriber tenant only after Platform review. Technical IDs and workspace setup are automatic.

Create Business

Business limits are enforced by the current subscription. The internal workspace and URL are created automatically.
Technical workspace and URL identifiers are generated automatically.
Your businesses
Archived

Automations

Schedule one-time reminders or a recurring daily executive brief.
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Notifications

Tasks, approvals, reminders, and scheduled executive briefs that need your attention.
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Today

Current business
Finish setting up this business

Preparing your day…

Ranking the items that need your attention first.

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Search

Current business
Shortcut: Ctrl/⌘ + K · Try task Follow up with Reza, reply John, today, or assistant summarize this week. Commands only open or prefill existing safe workflows.
Type to search this business.

Usage and overview

Current business

Usage this month

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Attention

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Calendar and meetings

Google Calendar and GoHighLevel meetings, with Fireflies notes turned into summaries, tasks and CRM follow-up.
Automatic meeting workflow
One view of capture, AI processing, project handoff, client follow-up and CRM sync for this business.
Checking readiness…
Meeting automation
After analysis, Cybra can organize the project, create tasks and prepare CRM follow-up automatically.
External CRM writes remain governed by the workspace action policy and may require approval.
Before the meeting
Prepare from the live project, tasks, client requests, recent conversations, previous meeting follow-ups and CRM context.
Checking the next Google Calendar meeting…
Recent meetings
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Meeting workspace
Select a meeting to review the AI summary and actions.

Projects

Manage work, milestones, tasks and client-facing deliverables for the current business.
Projects
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Selected project
Select a project to view its milestones and tasks.

Tasks

Create and track work for the current business.
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Messages

Every customer conversation: WhatsApp, Telegram, LINE, GoHighLevel and Gmail.
Reply time targets
Reply SLA policy (minutes)
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Email

Recent unread Gmail messages. Unread does not always mean a reply is needed.
New email
Sending requires approval.
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Approvals

Consequential actions stay paused until you decide.
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Activity & Audit

Execution history and security-relevant changes. Sensitive fields are redacted.
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Security Center

Tenant-isolated security events. Network identifiers are hashed; secrets are redacted.
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Settings

Manage your secretary, connections, people and account in one place.

Connections

Connect Gmail, Calendar, GoHighLevel and messaging channels for the selected business.
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Webhook Recovery

No recovery issues loaded.
Climax Cybra operator tools
Shown only to platform operators, never to customers. Day-to-day platform work belongs in the Platform console.

Communication Privacy

Control what customer routing details are visible to non-admin team members in the selected business.
Recommended: keep all routing protections enabled. Team members can still read conversations, reply through company channels, work on projects, and send client requests without seeing raw customer contact details.

Connect Fireflies.ai

Your API key and webhook signing secret are stored encrypted in the SaaS credential vault.
1. Create a free Fireflies account 2. Open my Fireflies API key
  1. Create a Fireflies account, or sign in. "Continue with Google" works.
  2. In Fireflies, go to Integrations, choose Fireflies API, and copy your API key.
  3. Paste the key below and click Verify & Connect. Fireflies doesn't offer a sign-in button for other apps, so this copy step is needed once.

Connect Telegram

The bot token is sent over HTTPS and stored encrypted in the SaaS credential vault.
  1. Open @BotFather in Telegram and send /newbot.
  2. Choose the name your customers will see, then a username that ends in bot.
  3. Copy the token BotFather sends back and paste it below. We check it and set everything else up for you.
  4. Send your new bot a message from your own Telegram. It should appear in Messages within a few seconds.

Connect LINE Official Account

Copy two values from one page. They are stored encrypted and never shown again.
Personal LINE accounts can't be connected to any app. A LINE Official Account is free, works alongside your personal LINE, and lets customers add your business as a friend.
  1. Create a free LINE Official Account in LINE Official Account Manager, signing in with your LINE account. Skip this if you already have one.
  2. In the account's Settings, open Messaging API and click Enable Messaging API. Create or pick a provider when asked.
  3. Open the LINE Developers console, select the channel, and stay on Basic settings. Copy the Channel ID and the Channel secret from that page.
  4. Paste both below. We create the access token and register the webhook for you.
  5. Back in Official Account Manager, Settings, Response settings: turn Webhook on, so messages reach the secretary.
Advanced: use a long-lived channel access token instead of the Channel ID

Connect WhatsApp Business

Connects through the official Meta sign-in. Tokens are stored encrypted and never shown again.
Easiest: keep using the WhatsApp Business app
  1. Choose the business below and press Connect with WhatsApp Business app.
  2. Sign in to Facebook, pick or create your business portfolio, and enter your WhatsApp Business number.
  3. When asked, open the WhatsApp Business app on your phone and scan the QR code. Your app keeps working, and your recent chats are shared with the secretary.
Choose the number to connect
Your WhatsApp Business account has more than one number. Pick the one this business should use. Each number can belong to only one business.
Meta signed you in but did not say which WhatsApp Business account to use. Enter its WhatsApp Business Account ID. You find it in Meta Business Suite > Settings > Accounts > WhatsApp accounts (the number under the account name), or in the Meta developer page > WhatsApp > API Setup.
Advanced: connect with your own Meta Cloud API credentials
  1. In Meta for Developers, open your app, then WhatsApp, then API Setup. Copy the Phone number ID and WhatsApp Business Account ID.
  2. In Business Settings, System users, generate a permanent token with whatsapp_business_messaging and whatsapp_business_management.
  3. In the app's App settings, then Basic, copy the App secret.
  4. Paste all four below, then finish the webhook step we show you.

Secretary

Configure the conversational model for the current business. The API key is stored encrypted and never returned by the API.

Configured profiles

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Health checks

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Team

Invite people, set their role and choose which business they can work in.

Current members

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Pending invitations

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